Practice Assistant (Real Estate)

Location Birmingham

Salary £23000 per annum

Sector Human Resources & Office Support

Job Type Permanent

Hours Full Time

Date Listed 10/06/2021

Reference LH19052

Practice Assistant (Real Estate) – Birmingham – £23,000 + Benefits

Chase & Holland are excited to be recruiting a Practice Assistant to join a busy legal support team on behalf of our client who specialises across the commercial, public, health and insurance sectors. Our client is a people orientated business who have built long lasting relationships with clients and employees. This is a fantastic opportunity to join a fun and friendly team who offer flexible working to promote a good work life balance. Our client is looking for someone to be the single point of contact for fee earners and the completion of their work, managing their workload by utilising team assistants, retaining ownership and accountability of all tasks through to completion.

Practice Assistant Responsibilities:

  • Client relationship management
  • Manage production of documents proofing any completed work
  • Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etc
  • Responsible for files being opened and closed
  • Supervision of general filing requirements and record keeping and production of engagement letters, ensuring compliance at all times
  • Monitor and manage key dates for clients and ensure compliance procedures are up to date
  • Support fee earners in business development activities including the involvement in preparation of pitches and presentations
  • Scheduling meetings
  • Assisting in the organisation of internal and external events
  • Managing diaries and anticipating requirements e.g. travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and cultivating papers
  • Produce and maintain excel spreadsheets
  • First point of contact for team, ensuring exceptional client service
  • Assisting with the tender process
  • Monitoring post and emails
  • Assisting in other departments when required
  • Minute taking, following up designated actions to ensure completion ahead of the next meeting
  • Responsible for the completion of complex billing
  • Managing expenses
  • Anticipating and dealing with matter related finance administration to include APRs, BACs, TTs
  • Managing priorities and workloads to ensure deadlines are met
  • Creation and management of client data rooms in accordance with case milestones
  • Ensuring compliance with firm wide/department policies and procedures
Required Skills & Experience:

  • Proven experience managing administration services and resources, with a hands on practical approach
  • Experience working in a legal or professional services environment 
  • Experience in real estate
  • Advanced knowledge of Microsoft Office
  • An aptitude of producing documents
  • Advanced knowledge of document management/case management systems
  • Customer service focused
  • Effective problem solving skills
  • Conscientious, taking responsibility for own workload
  • Positive can do attitude
  • Confidential and discreet
  • Organised and methodical with excellent attention to detail
In return you’ll receive:

  • You will gain experience in a reputable business
  • Remote working to support a good work life balance
  • Great staff benefits
If you are interested in finding out about this exciting Practice Assistant opportunity, please click ‘apply now’

Chase & Holland acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. We specialise in finance, supply chain, HR, IT and office support recruitment and comfortably service Yorkshire, Derbyshire, Nottingham, Leicestershire, Staffordshire and Lincolnshire.

 
Apply now